Monitor burn rate and large expenses

Monitor burn rate and large expenses

Cash is oxygen for your company. As headcount and tools grow, it gets harder to see exactly where money is going—and easy to wake up one day realizing your runway is months shorter than you thought.

Why burn surprises happen

Most founders don’t lack discipline; they lack continuous visibility.

• Quiet spend creep: New tools, upgraded tiers, and extra seats add up slowly until “just a few subscriptions” become a meaningful line item.
• Unnoticed spikes: A big annual invoice, a rogue ad campaign, or a one-off contractor payment can distort a month’s burn if you don’t catch it.
• Manual reviews don’t scale: Exporting CSVs from cards and accounting systems every month takes time you don’t have.
• Awkward policing: Without a neutral system watching spend, you’re forced into the role of bad cop, questioning every line item in public.

UpdateMate helps you monitor burn in the background so you can stay generous on impact and strict on waste.

What healthy burn monitoring looks like

You don’t need a finance team of ten—you need a lightweight, always-on set of checks.

• Connected view of accounts and cards: Bank balances, corporate cards, and accounting entries are all visible in one place.
• Rules for big and unusual spend: You decide what counts as “worth a look” in terms of amount or variance from budget.
• Category-level insights: You can see whether software, marketing, or headcount is driving changes in burn.
• Regular subscription audits: Recurring tools are reviewed on a cadence without relying on manual calendar reminders.

With UpdateMate, you can describe this pattern once and let an agent watch for exceptions.

How to monitor burn rate with UpdateMate

You can deploy a “Finance Controller” agent that keeps an eye on transactions, category spend, and recurring tools.

1. Connect your finance tools and accounts

Start by linking where money moves and where it’s recorded.

\"Connect to our corporate cards (for example, Brex or Ramp), expense tools like Expensify, and our accounting system such as QuickBooks or Xero. Optionally, connect bank accounts via Plaid or Teller for current balances.\"

This lets UpdateMate see both real-time transactions and how they’re categorized.

2. Set alert rules for large or unusual transactions

Next, define what should trigger a notification.

\"Monitor all outgoing transactions. If any single transaction exceeds $5,000 (or a threshold I set per category), send me a Slack message with vendor, amount, and category. For transactions from new vendors above $1,000, flag them separately as ‘New Vendor Spend’.\"

You can adjust thresholds for different stages or departments.

3. Track category spend against simple budgets

Then, have UpdateMate keep an eye on the trends that matter most.

\"Each week, summarize total spend by category—Software, Marketing, Contractors, Travel, etc.—and compare it to my monthly budgets. If any category runs more than 10% above plan, alert me with a short explanation of which vendors are driving the overage.\"

This turns vague “we’re spending too much on tools” into concrete, fixable insights.

4. Audit recurring subscriptions and unused tools

Finally, build in a recurring health check for subscriptions.

\"Once a month, list all recurring software payments from card and accounting data. Where possible, cross-check with SSO or login activity. Flag vendors that haven’t been used in the last 30 days or that have overlapping functionality with another tool.\"

UpdateMate can send this as a concise report so you and your ops/finance partner can make quick keep/cut decisions.

When burn monitoring runs on UpdateMate, you keep a tight grip on runway without spending hours in spreadsheets—or turning every budget conversation into a surprise interrogation.