Always know the reason your customers reach out on re:amaze

Numbers do not tell the whole story. 

Especially if we are talking about customer support.

Customer Support Leaders use metrics to monitor their team’s effectiveness in dealing with customer requests. They know how many people reach out, how fast their team replies, and how fast they solve the cases.

But besides being quick at getting back to customers, support success is determined by how it can solve a situation for every client. Hence, you need to know why customers are contacting you. That is the most important information you can get firsthand.

In this article, we will explore how you can use Updatemate.ai to tap into your customers' core problems while saving time and reducing mental overload.

Solve your customers’ root problems and eliminate the need for support

Support is all about solving your customers’ problems to make their days good again. When you, the Customer Support Lead, are on top of why people are contacting you, you can take measures to ensure you solve the issue for all.

Otherwise, you will be solely solving a situation, but not the problem itself. Hence, you will not be able to minimize the need for contact.

See what's behind the numbers

Numbers are fine. But in support, they are just a proxy for what your customers and agents are feeling. A customer gave a supporter 4 out of 5 stars - Great! But what worked and what could be better? - A number can never tell you that.

However, going through all the customer support inquiries takes time. Humans can read about 200 words a minute on a good day - but rarely for long.

AI agents can read millions of words a minute and are great for answering specific questions like why customers were not fully satisfied or why one supporter has higher satisfaction than others.

You need a system that delivers your customers’ core problems as fast and effortlessly as it gives you the quantitative data of how fast you are solving the cases.

Receive key insights every week in 3 steps

Your AI agent can send you the report on why customers are resorting to Support every week. Here is what you need to do:

Connect to re:amaze

Create a new data Source in just a few clicks. Create a new data Source, select re:amaze as the app, and then insert your brand’s domain, the email and the API key.

Set you (and perhaps others?) as recipients

Create a new destination, select email and just type the emails you want to send your insights to. This group can be re-used across several agents.

Create your personal AI Agent

Now it is time to put it all together into your real AI agent. 

Add a new agent and give it a name, description and icon you like - e.g. “Customers root problems”.

Select your agents' properties like work schedule (do you want this report on Friday afternoon, Monday morning or at the start of the month?). Then, set the destination to the email group you just created.

Finally, you can pick your AI model - a model is like a brain. Some models are cheap but not the brightest, others are smart but more expensive (still a fraction of the cost compared to humans doing the same work).

Pick what data sources your agent should work on. Select the re:amaze conversations you just made. If you have other customer support or review data sources you can add those as well.

Now your agent is configured and you only need to tell it what you need it to do (the prompt). Use plain English. For Customer Support Leads insights, we really like this prompt:

I'm the Customer Support Leader of this company and want to fix our customers' problems. Tell it to me straight - what are the reasons customers reach out to Support?

Take these customer conversations and group them into topics. Sort topics by the most frequent first and list them like this:

- For each topic give it a headline and a short description.

- Then give 2-5 examples of customer quotes highlighting the topic. If the quote is not in English provide an English translation after the quote.

Click the play button and your agent will load your data and do its analysis. When it is done, it will redirect you to its full report.

Delegating to AI is like delegating to humans - you need to be clear and concise. Don’t be afraid to tweak and adjust your prompt so you get exactly the results you want.

Conclusion

With your ready to read reports, you can easily tap into your customers’ real problems and fix them for everyone.

Your success will be minimizing the need for future support.

If you need anything from us, we are here to help you.